Check Ambiguous Dates
03/04 may mean 3 April or March 4, depending on the document format. Confirm the source format before using it.
AI Data Entry Software
Let AI help fill in data from documents and photos in Forte HRIS. Reduce retyping and focus HR time on reviewing information and completing administration.
Turn Documents and Photos into Usable Data
HR information does not always arrive in structured fields. Documents and photos may need to be read before details can be entered. AI Data Entry helps prepare that information without starting every entry from scratch.
Read Information from Its Source
Forte HRIS uses AI to help read documents and photos for data entry. Users should understand the source context, particularly when it includes several people or similar details.
Distinguish what the source actually says from information the user must determine. A recognized name or date may not be enough to classify a record under company policy.
Reduce Repetitive Typing
Copying information one field at a time takes attention. AI assistance reduces retyping so HR can spend more time checking completeness and preparing the next administrative step.
The benefit is strongest in repetitive input tasks. Time previously spent copying can be used to check figures, confirm the right document and follow up on missing information.
Prepare Clear Source Material
Readable text, good lighting and a complete document support interpretation. Blurred, cropped or shadowed photos can make information harder to recognize.
Take a readable photo with all important areas visible. When a document has several parts, prepare the complete source so result checking retains the context.
Review the Results
Compare names, numbers, dates and important details with the source. Correct inaccurate readings before using the information; AI assistance does not remove the need for review.
Watch for similar-looking digits, names, date formats and units. Do not only check whether a field is filled; confirm the value matches its source and recording purpose.
Discuss Your Administrative Needs
Start with examples of documents and photos used by your company. Forte HRIS support can discuss suitable application to your data-entry needs.
Try examples representative of daily work, including less clear documents. Users can then understand what AI assists with and what still needs human explanation or review.
Ongoing Development and Experienced Support
Forte HRIS is a cloud application developed on an ongoing basis. Attention to application quality and user experience supports everyday HR administration and long-term use.
Forte HRIS provides guaranteed ongoing support from an experienced team. Get help with application use, configuration and issues once you start using the application, as your application needs evolve.
Check Information from Documents and Photos
Review Similar Characters
0 and O, or 1 and I, can look alike. Compare numbers and codes with the original document.
Resolve Missing Information
if the source lacks a required detail, request it or check an appropriate supporting source rather than guessing.
FAQ
Frequently Asked Questions
What does AI Data Entry do?
It helps fill in data using information read from documents and photos.
Must users type everything again?
AI helps prepare entries, while users still review and correct the results.
How should photos be prepared?
Use clear, complete and well-lit photos so the relevant information is readable.
Is AI output always correct?
No. Users should check the output and correct it against the source.
How can a company get started?
Discuss the intended entries and source examples with the Forte HRIS team.
Is help available from Forte HRIS?
Yes. Experienced support helps with application use, requirements and follow-up on difficulties.
How can we check that extracted information is ready to use?
Compare the result with the original document, especially names, figures, dates and units. Resolve missing information before using the data.
Let's Talk
Start with Your Needs
Tell us what your company needs. We are always ready to discuss and help.