Work Calendar Software
Organize shifts and holidays in a work calendar that fits your company. Forte HRIS lets you assign calendars to individual employees and adjust them when their schedules change.
Clear Work Calendars Support Organized Operations
Defining working hours is only part of scheduling. Companies also need to decide when shifts apply, which days are working days, and when employees have days off. Without a clear arrangement, HR spends more time reconciling schedules and answering calendar questions.
Forte HRIS Work Calendar combines shifts and holidays in one reference. Calendars can be assigned to individual employees, making schedules easier to align with work requirements and subsequent changes.
Arrange Shifts into a Work Calendar
A shift defines working-time settings, while a work calendar places that shift on the appropriate days. Together, they explain both the hours and when those settings apply.
In Forte HRIS, available shifts can be arranged into a work calendar. HR can organize schedules around company requirements with a clearer structure.
For example, an office team may work Monday to Friday while an operations team follows a different pattern. Calendars place shifts and days off according to each pattern and can then be assigned to the relevant employees.
Bring Working Days and Holidays Together
Holidays are part of work planning, rather than separate notes checked only when a question arises. Including them in the calendar lets HR consider working days and days off together.
Forte HRIS allows holidays to be configured according to company needs and incorporated into the work calendar. They become an explicit part of the schedule.
Before assigning a calendar, HR can review its shifts and holidays together. Schedule discussions then have a more complete reference from the start.
Assign Calendars to Individual Employees
A prepared work calendar can be assigned to individual employees. This connects a schedule to the people using it, rather than leaving it as a general company plan.
Employees with different scheduling needs can use the appropriate calendar settings. HR can identify which arrangement applies to the employee being reviewed.
The connection also supports discussions with managers. Teams can refer to the employee’s calendar instead of making assumptions based on another team’s schedule.
Adjust Schedules When Employee Needs Change
Schedules can change with operational needs. A new assignment or working pattern may require an employee’s previous calendar to be updated.
Forte HRIS lets HR change the calendar settings for individual employees when needed. The adjustment can follow that employee’s requirements rather than assuming the same change is needed for everyone.
After a change, the selected settings should be checked against the agreed schedule. Communication remains important so employees and managers understand the working arrangement.
Reduce Checks Across Separate Records
When shifts, holidays, and employee calendar assignments are kept separately, HR may need several records just to answer a simple scheduling question. This takes more time as the workforce grows.
Work Calendar brings these settings together in Forte HRIS, providing a clearer reference for schedule arrangements and the calendars assigned to employees.
Check the Calendar and Its Employee Assignments
Before assigning a calendar, review its sequence of working days, shifts and days off. Then check that the employees who will use it match the agreed assignments or working patterns.
When an employee’s schedule changes, review their assigned calendar and adjust it if needed. Confirm the change with the manager and employee so Forte HRIS reflects the schedule they will follow.
FAQ
Work Calendar Questions
Why does a company need a work calendar?
It combines shifts, working days, and holidays into a clear arrangement for scheduling and employee assignment.
How is a shift different from a work calendar?
A shift defines working-time settings. A work calendar assigns shifts to the appropriate days and incorporates holidays.
Can holidays follow company needs?
Yes. Forte HRIS lets you configure holidays according to company needs and combine them with shifts in the work calendar.
Can calendars be assigned individually?
Yes. Work calendars can be assigned to individual employees to suit their work requirements.
What happens when an employee’s schedule changes?
HR can change that employee’s calendar settings as needed and check that they match the agreed schedule.
Must all employees use the same calendar?
No. Calendar settings apply to individual employees, allowing different scheduling needs to be accommodated.
What should be prepared before setting up calendars?
Prepare the shifts, working days, holidays, and the employees who will use each arrangement.
Let's Talk
Start with Your Needs
Tell us what your company needs. We are always ready to discuss and help.