Overtime Software
Manage overtime requests, approvals, and calculations in one application. Forte HRIS compares actual overtime with the hours in an overtime work order (SPL) and calculates overtime using your company’s settings.
Clear Overtime Records Make HR Work Easier
Overtime connects employees’ working hours, operational needs, and earnings calculations. When work orders, approvals, and time records are kept separately, HR has to reconcile several sources before calculating overtime.
Forte HRIS brings these processes into one system. Employees, managers, and HR have a clearer reference for the overtime requested, approved, and actually worked, reducing the need to collect records again from separate files and conversations.
Enter Overtime Directly in the System
Overtime information can be entered directly in Forte HRIS. Recording it in the application helps organize overtime needs from the start and makes the information used for review and calculation easier to trace.
The overtime work order (SPL) provides a reference for planned hours. HR can compare that plan with actual overtime without rebuilding a separate set of records.
Submit Requests and Approve Them in the Application
Employees can submit overtime requests through the application, and managers can approve them there. This helps teams review overtime needs without passing paper documents between people.
Approval remains an important step. Sending a request does not automatically approve it; managers review it in line with company requirements before giving approval.
Compare Actual Overtime with Work Order Hours
The hours planned in an SPL may differ from the overtime actually worked. Calculations therefore need to consider actual time rather than the requested schedule alone.
Forte HRIS automatically calculates actual overtime by comparing it with the hours in the SPL. This helps HR process time records without manually recalculating each entry.
For example, an SPL may specify 18:00–21:00, while the actual record ends at 20:30. The two records need to be compared. Forte HRIS uses the time data and configured calculation rules, which HR can review if a difference needs explaining.
Automatic Calculations Based on Company Rules
Forte HRIS supports overtime calculations using indices or specified values according to company rules. These settings give the calculation process a consistent reference.
Once the required data and settings are available, the system performs the calculation automatically. HR does not have to repeatedly apply manual calculations to each overtime record.
Accurate time data and settings still matter. Clear inputs make results easier to review and explain when employees or managers have questions.
Reduce Repetitive Work and Simplify Reviews
Manual overtime processing often involves opening several files, checking approvals, and reviewing durations and calculated amounts. As records increase, this repeated work takes more time.
Forte HRIS reduces that effort by keeping recording and calculation in one system. HR can focus on checking completeness and following up on differences that need attention.
Centralized records also make overtime questions easier to investigate, without starting a new search for the request, approval, or calculation reference each time.
Set Up the Workflow and Rules Before Calculating Overtime
Decide who submits and approves overtime, how planned and actual hours are recorded, and which indices or values the calculation uses. These settings should reflect the company’s process.
Review one example where planned and actual hours match, then another where they differ. Compare the results with the agreed settings so HR understands the calculation before processing employee overtime records.
FAQ
Overtime Management Questions
Can overtime be entered directly in Forte HRIS?
Yes. Overtime information can be entered directly in the system, providing a centralized reference for recording and processing.
Can employees request overtime through the application?
Yes. Requests can be submitted in the application, and managers can approve them there. Submission still needs to be followed by the applicable approval process.
How does Forte HRIS calculate actual overtime?
The system automatically calculates actual overtime by comparing it with the hours in the overtime work order (SPL), using the time data and company settings.
Are SPL hours always the same as actual overtime?
Not necessarily. The SPL records planned hours, while actual overtime reflects the time worked. Comparing them supports calculation and review.
Can calculations use an index or a specified value?
Yes. Forte HRIS supports automatic calculations using indices or specified values configured according to company rules.
Does HR still need to calculate overtime manually?
The system calculates overtime automatically, removing repeated manual calculations for each record. HR still checks the data, settings, and items requiring follow-up.
What should be prepared before using overtime management?
Prepare the request process, approvers, SPL and actual time records, and the indices or values used for calculations. These help configure the process for the company.
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