Connected Employee Data Software
Use employee records as a shared reference for HR work in Forte HRIS. Connect job details, documents and history without gathering information from multiple files.
A Shared Record for Each Employee
Similar names, updated identity details and department transfers can make records hard to match when information is scattered. Connected employee data helps HR confirm that the documents and transactions being reviewed belong to the right person.
Forte HRIS brings personal details, employment information, documents and related history into one system, reducing reliance on separate files as competing sources of information.
Distinguish Records from Transactions
Employee records describe who a person is and where they work. Transactions record events, such as requests or employment changes. They are connected but serve different purposes.
This distinction helps when investigating a problem. If several records show the wrong job title, check the job details first. If only one transaction is incorrect, examine that transaction.
Keep Changes in Context
Transfers, promotions and contract changes affect employee information over time. History helps HR see when changes took place and distinguish current details from earlier ones.
For example, last month’s report may show the previous department because a transfer only took effect this month. Dates and history explain the difference without searching old conversations.
Prepare Data for Shared Use
Before implementation, check identity details, possible duplicates and outdated information. Agree which source to use when files contain conflicting values.
The Forte HRIS team helps discuss data preparation and any additional fields you need. Starting with consistent records reduces correction work once HR begins using the application.
Frequently Asked Questions
Can documents be linked to an employee record?
Yes. Employee documents can be uploaded and managed alongside the relevant employee information so they are easier to find.
Can every employee see the same information?
No. Information is shown according to access rights and company settings, including what is available through Employee Self Service.
What if records in the old system are inconsistent?
Check and clean them before migration. Our team can discuss data mapping, while the company needs to confirm the correct information where sources disagree.
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Start with Your Needs
Tell us what your company needs. We are always ready to discuss and help.